What does a pajama manufacturer need for an accurate quote?

Quick RFQ checklist

1. Start with the product, not a broad category

“Women’s pajamas” is a category rather than a production specification. Share the front and back design, top and bottom details, collar or neckline, placket, pockets, sleeves, cuffs, hem, piping, elastic and intended fit. Identify which elements are fixed and which are open to development.

2. Define the fabric direction separately

State the preferred fibre composition, woven or knit construction, weight where known, hand feel, drape, stretch and recovery where relevant, opacity, colour and print or dye direction. “Cotton” does not define a weave or weight, and “satin” does not identify a fibre. If you only have a physical reference, say which qualities should be matched.

3. Give quantity per style and per colour

Production is planned by style and colour, not only by the total units in a collection. “One button-front set in two colours, 100 pieces each” is clearer than “200 pajamas.” NAIDI PAJAMAS has a standard minimum order of 100 pieces per style per colour; material and trim feasibility are checked against the actual brief.

4. Connect sizes to a measurement chart

Send the sample size, grading or measurement chart, tolerance requirements and proposed quantity by size. Do not rely on a generic US, UK or EU size name alone. The approved measurement chart and sample become the practical reference for production.

5. List every branded and packaging item

Include main labels, size labels, care labels, prints, embroidery, hangtags, stickers, barcodes, bags or boxes, folding, carton quantities and carton marks. Provide artwork version, dimensions, material, colours and placement where available. Use the label and packaging approval checklist to control the handoff.

6. Explain what the sample must prove

State whether the sample is for fit, construction, fabric direction, colour, print placement, branding, packaging or a combined review. Simple samples take 7–12 calendar days and complex samples 15–20 after full payment of the quoted sample fee. A revised sample is charged at 70% of the original sample development fee.

7. Name the destination market and required checks

Identify where the product will be sold and share any retailer, importer, testing, labelling or packaging requirements supplied by your adviser. The destination market helps identify questions for quotation; it does not transfer the brand’s compliance responsibility to the factory.

Copy this structure into your enquiry

Why can two quotations differ?

Two prices are comparable only when they describe the same fabric, construction, sizing, quantities, trims, artwork, packaging, testing and delivery scope. Ask each supplier to record exclusions, substitutions and open assumptions rather than comparing only the final number.